Tiếng ViệtIn today’s strict legal and corporate governance environment, changing company address is more than just an administrative task — it is a vital process to ensure legal compliance and strengthen business credibility.
When a company relocates its headquarters — whether within the same district or to another province — preparing the proper documentation, following the correct procedures, and updating information with tax authorities and banks are mandatory to avoid penalties or business disruption.
The following article by Lexconsult & Partners provides a detailed guide on the procedure for changing a company’s registered address under the 2025 regulations, helping you understand each step, associated costs, deadlines, and practical strategies to complete the process quickly, lawfully, and efficiently.
1. Overview and Legal Basis for Changing a Company’s Registered Address
1.1. Definition and Significance of Changing Company Address
The procedure for changing a company’s registered address is a mandatory administrative process when an enterprise relocates its place of business, ensuring that the information in the business registration record remains lawful and consistent with reality.
Properly carrying out the company address change procedure helps:
– Maintain the company’s legal status and avoid administrative penalties;
– Ensure that contracts, civil transactions, e-invoices, and tax obligations remain valid;
– Update legal data with the Business Registration Office, partners, banks, social insurance agencies, and other relevant authorities.
Depending on the scope of relocation — within the same district, to another district, or to a different province — the dossier and registration procedure will vary accordingly. After completion, the company must update its new address on invoices, signage, contracts, and the electronic tax portal to ensure legal consistency.
If the company simultaneously wishes to change other registration information such as the legal representative, charter capital, or business lines, these changes should be registered together to avoid penalties for delayed notification.
1.2. Legal Basis for Changing a Company’s Registered Address in 2025
From July 1, 2025, the procedure for changing a company’s head office is governed by Decree No. 168/2025/NĐ-CP on enterprise registration. Article 40 of this Decree provides detailed regulations on the application dossier, procedures, competent authorities, and processing timelines for registering a change of the company’s head office.
In parallel, the Law on Enterprises 2020 (Consolidated Document No. 67/VBHN-VPQH 2025) serves as the fundamental legal framework, clearly stipulating the obligations of enterprises when there is a change in registration information:
– Clause 2, Article 30: Enterprises must notify or register changes in enterprise registration information within 10 days from the date of the change.
– Article 31: The business registration authority must review and respond to the application within 3 working days. If the dossier is incomplete or invalid, it must issue a written request for amendment or supplementation.
Additionally, all procedural guidelines are publicly available on the National Business Registration Portal and the Government Portal, allowing enterprises to easily access and verify relevant information when conducting this procedure.
2. Cases of Changing a Company’s Registered Address and How to Handle Them Under the 2025 Regulations
The procedure for changing a company’s registered address varies depending on the scope of relocation — whether within the same district, to another district, or to a different province. Each scenario requires specific processes, documentation, and tax procedures. Understanding these distinctions helps enterprises avoid administrative penalties and prevent disruptions in business operations.
2.1. Changing the Company’s Address Within the Same District
This is the simplest case of a company address change. The enterprise only needs to submit the registration dossier to the Business Registration Office – Department of Planning and Investment in the province where its headquarters is located to update the new address.
Important notes:
– The tax authority remains the same, but the company must still update its information on e-invoices, business contracts, bank accounts, and internal records.
– The new address must be promptly updated on signage, websites, seals, and invoices to avoid legal risks during administrative inspections.
– The procedure for changing the company’s address within the same district can be done online via the National Business Registration Portal, saving time and exempting the company from filing fees.
2.2. Changing the Company’s Address to Another District or Province
When relocating to a different district or province, the procedure becomes more complex as it involves a change in tax authority.
The process is divided into two main stages:
Step 1: Complete Tax Obligations at the Current Address
– Finalize all tax obligations with the current tax office (close the old tax code, report unused invoices, and file VAT, CIT, PIT returns).
– Once completed, the tax authority will issue a confirmation of tax clearance, allowing the enterprise to transfer its tax management to the new location.
Step 2: Submit the Address Change Application at the New Location
– The dossier must be submitted to the Business Registration Office – Department of Planning and Investment in the province where the new head office will be located.
– After receiving the updated Enterprise Registration Certificate (ERC) showing the new address, the company must:
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Re-register its e-invoice system with the new tax authority;
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Update information with banks, social insurance agencies, and business partners.
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For companies operating in conditional business sectors, it is necessary to adjust their sub-licenses (such as environmental, food safety, advertising, or logistics permits) to ensure legal consistency with the new registered address.
2.3. Legal Notes When Relocating a Company’s Headquarters
To ensure compliance and avoid penalties when changing the company’s registered address, enterprises should pay attention to the following:
– Deadline for Notification: The change must be registered within 10 working days from the date of the relocation decision (Clause 2, Article 30 of the Law on Enterprises 2020).
– E-Invoices: The company must update its address in the electronic invoice system as instructed by the General Department of Taxation.
– Banks & Social Insurance: Update address and legal representative information to maintain valid financial and employment records.
– Signage & Company Seal: Update or reprint if they display the old address.
– Internal and Partner Notification: Issue an official written notice or letter to clients, suppliers, and relevant authorities.
Properly following all steps in the company address change procedure helps maintain the company’s legal status, avoid fines ranging from VND 3–20 million under Decree No. 122/2021/NĐ-CP, and preserve corporate credibility and transparency.
If the relocation leads to lease disputes or shareholder disagreements, businesses are advised to seek assistance from Lexconsult’s corporate dispute resolution lawyers for lawful and effective handling.
Completing the address change dossier and registration procedure correctly is crucial to prevent application rejection or delays in updating information in the National Business Registration Database. From July 1, 2025, all such procedures will be carried out in accordance with Decree No. 168/2025/NĐ-CP, and may be submitted either online or directly at the Business Registration Office.
3. Dossier and Procedure for Changing a Company’s Registered Address under the 2025 Regulations
3.1. Required Documents for Changing a Company’s Address
According to Article 40 of Decree No. 168/2025/NĐ-CP, a complete and valid dossier for changing a company’s registered address includes the following:
| No. | Document | Details | Legal Basis |
|---|---|---|---|
| 1 | Application for registration of changes in enterprise information | Using the official form available on the National Business Registration Portal | Clause 1, Article 40, Decree 168/2025/NĐ-CP |
| 2 | Resolution and minutes of meeting on the change of address | Adopted by: the Owner (for a One-Member LLC), Members’ Council (for an LLC with ≥ 2 members), or Board of Directors/General Meeting of Shareholders (for a JSC) | Articles 50, 54, 137 of the Law on Enterprises 2020 |
| 3 | Power of attorney (if the applicant is not the legal representative) | Accompanied by a copy of the authorized person’s ID card/passport | Article 44, Decree 168/2025/NĐ-CP |
| 4 | Documents proving lawful use of the new office | Lease agreement or legal documents confirming the right to use the premises | Article 47, Decree 168/2025/NĐ-CP |
Practical tips from Lexconsult & Partners:
– Prepare a PDF dossier for online submission — it’s faster and exempt from filing fees.
– Ensure that the company name, address, and tax code are consistent across all documents; even minor discrepancies may result in dossier rejection.
3.2. Step-by-Step Procedure for Changing a Company’s Registered Address (Online or In-Person)
Enterprises can choose between two methods:
– Online submission via the National Business Registration Portal; or
– In-person/postal submission at the Department of Planning and Investment.
The procedure consists of five steps:
Step 1: Prepare the dossier
→ Include the application form, resolution, meeting minutes, power of attorney, and office lease agreement (if applicable).
Step 2: Submit the application for change of registration
→ Submit online through the company’s account or with a digital signature (recommended — filing fee exempt).
→ If submitting in person, provide signed and sealed hard copies.
Step 3: Review and processing by the Business Registration Office
→ Within 3 working days, the authority will review the dossier. If valid, it issues a new Enterprise Registration Certificate (ERC).
→ If amendments are required, the company will be notified via email or the registration system.
Step 4: Obtain results and publish updated enterprise information
→ After receiving the new ERC, the company must publicly disclose the change on the National Business Registration Portal within 30 days.
Step 5: Update related information
→ Update the new address with the tax authority, bank, social insurance agency, e-invoice system, and existing contracts.
Lexconsult & Partners currently provides comprehensive company incorporation services and nationwide online support for swift, compliant, and efficient company address changes.
3.3. Fees and Processing Time for Changing a Company’s Registered Address
| Content | Fee/Charge (Effective from July 1, 2025) | Legal Basis |
|---|---|---|
| Registration fee for address change | VND 25,000/time | Circular No. 64/2025/TT-BTC |
| Fee for publishing enterprise registration information | VND 100,000/time | Circular No. 47/2019/TT-BTC |
| Fee for online submission | 100% exempt | Clause 2, Article 5, Circular 47/2019/TT-BTC |
| Processing time | 03 working days from receipt of a valid dossier | Clause 5, Article 30, Law on Enterprises 2020 |
Note: If the dossier is invalid, the enterprise will be requested to amend it during processing. If no correction is made within 60 days, the application will be canceled.
4. Post-Procedure Obligations After Completing the Change of Registered Head Office
Once the company has completed the procedure for changing its registered head office, it must fulfill several post-registration obligations to ensure all information is fully and consistently updated across government authorities and business partners. Failure to do so may result in fines ranging from VND 10 – 20 million under Decree No. 122/2021/NĐ-CP.
4.1. Publication of Enterprise Information on the National Business Registration Portal
The enterprise must publish its updated registration information within 30 days from the issuance date of the new Enterprise Registration Certificate (ERC).
– Publication is done online via: https://dangkykinhdoanh.gov.vn
– Late publication is subject to an administrative penalty of VND 10 – 15 million.
4.2. Updating the New Address with Tax, Banking, and Social-Insurance Authorities
After relocation, the enterprise must:
– Tax Authority: Notify the change of address so the management database can be updated, especially if the company has moved to another district or province.
– Bank: Update the company’s address and legal representative information on account records to prevent transaction suspension.
– Social Insurance Authority: Adjust information in the electronic social-insurance system to ensure lawful labor reporting.
Note: Failure to update these details promptly may cause tax-filing errors or rejection of bank transactions.
4.3. Adjustment of Sub-Licenses and Contracts After Address Change
For enterprises operating in conditional business sectors, it is essential to review and update the registered address on:
– Environmental, food-safety, advertising, logistics, and import-export licenses;
– Work permits for foreign employees (if applicable).
At the same time, companies should update the new address on:
– Commercial contracts, office lease agreements, accounting records, e-invoices, and the official website.
Practical Advice from Lexconsult & Partners: Enterprises should retain all relevant records (old & new ERCs, resolutions, meeting minutes) for at least 10 years to ensure legal compliance in the event of an inspection or internal audit.
5. Legal Consultation on Company Address Change by Lexconsult & Partners
When carrying out the procedure for changing a company’s registered address, many enterprises face difficulties in preparing documents, handling tax obligations, updating sub-licenses, and publishing information on time. With a team of corporate lawyers specializing in business registration and compliance, Lexconsult & Partners offers a comprehensive legal service package to ensure the process is fast, compliant, and legally secure.
5.1. Full-Service Legal Support for Company Address Change
Lexconsult & Partners provides a complete, end-to-end solution covering every stage of the company address change process:
| Legal Service | Scope of Support |
|---|---|
| Consultation on address change procedures | Step-by-step guidance on documentation, tax obligations, publication requirements, and sub-license updates. |
| Preparation and review of legal dossiers | Drafting and verifying the application form, meeting minutes, resolutions, power of attorney, and proof of office premises. |
| Representation before the business registration authority | Lexconsult’s lawyers act on behalf of the company to submit the dossier, receive results, and complete online publication. |
| Post-change updates | Assistance with updating the company’s new address with the tax authority, bank, social insurance office, and business partners. |
Advantages of Lexconsult’s Service:
– 100% legally compliant dossiers approved on the first submission;
– Free online enterprise publication and guidance on e-invoice address updates;
– On-site support in Ho Chi Minh City and neighboring provinces.
Enterprises may also explore Lexconsult’s comprehensive corporate legal services for continuous support throughout their operational and governance processes.
5.2. Benefits of Using Lexconsult & Partners’ Legal Advisory Services
Choosing Lexconsult & Partners offers tangible benefits for businesses during the address change process, including:
– Time and cost efficiency: All documentation is handled by experienced corporate lawyers, allowing enterprises to focus on core business activities.
– Regulatory compliance assurance: Every procedure is conducted in accordance with the 2025 Law on Enterprises and Decree No. 168/2025/NĐ-CP, minimizing the risk of fines or delays.
– Comprehensive post-change support: Lexconsult assists in synchronizing address updates with the tax authority, bank, social insurance, e-invoice system, website, and internal contracts.
– Strict confidentiality: All corporate data and records are securely managed in compliance with legal regulations and Lexconsult’s internal ISO-based data protection standards.
6. Frequently Asked Questions (FAQ) on Company Address Change Procedures in 2025
When must a business change its registered company address?
→ Whenever the business relocates its operations — whether within the same district or to another province — it must complete the company address change procedure within 10 working days.
Is changing the company address mandatory?
→ Yes. This is a legal requirement under the 2025 Law on Enterprises and Decree No. 168/2025/NĐ-CP.
What documents are required to change a company’s address?
→ The dossier includes:
– Application form for business registration change;
– Resolution and meeting minutes approving the change;
– Power of attorney (if applicable);
– Lease agreement or legal proof of the new office location.
Can the company address change application be submitted online?
→ Yes. You can submit it via dangkykinhdoanh.gov.vn to enjoy fee exemption and processing within three working days.
What are the government fees for changing a company’s address?
→ According to Circular No. 64/2025/TT-BTC, the registration fee is VND 25,000 per application, and the publication fee is VND 100,000.
→ Online submission is free of charge.
How long does the process take?
→ Normally three working days from the date of valid submission.
What must be done after the address change is approved?
→ The enterprise must:
– Publish the change within 30 days;
– Update its new address with the tax authority, bank, and social insurance agency;
– Adjust its e-invoice system accordingly.
What is the difference between changing the address to another district vs. another province?
→ When moving to another district, the enterprise must finalize tax obligations with the current tax office.
→ When moving to another province, it must re-register with the Department of Planning and Investment in the new location.
Does changing the company address affect invoices?
→ Yes. The business must re-register e-invoices with the new tax authority to ensure continued legal use.
Do FDI companies need to change their registered address as well?
→ Yes. Foreign-invested enterprises (FDIs) must amend both their Investment Registration Certificate (IRC) and Enterprise Registration Certificate (ERC).
Can a company authorize corporate lawyers to handle the address change procedure?
→ Absolutely. Lexconsult & Partners’ corporate lawyers can represent the enterprise in preparing the application dossier, submitting it, receiving the results, and publishing the updated information online.
Properly completing the 2025 company address change procedure ensures legal compliance, accurate business information, and strengthens trust with partners and clients.
To avoid file rejection, processing delays, or administrative fines, businesses are encouraged to engage professional legal advisory services for company address change procedures.
With over 10 years of experience in corporate legal services, Lexconsult & Partners provides comprehensive assistance — from consultation, document preparation, and online submission to public disclosure — ensuring your company’s transition is fast, compliant, and worry-free, allowing you to focus on business growth.
📞 Hotline: 0938 507 287
📧 Email: info@lexconsult.com.vn
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