Tiếng ViệtIn the digital transformation era, online company registration in 2025 has become a growing trend, allowing businesses to save time and costs compared to submitting applications in person. For busy entrepreneurs, using a full-package company formation service is a convenient way to receive end-to-end legal support.
Through the National Business Registration Portal 2025, individuals and organizations can easily complete all legal procedures entirely online. In this article, LexConsult & Partners provides a detailed analysis of the conditions, required documents, procedures, and costs — helping you register your business online quickly, lawfully, and efficiently.
1. Definition and Benefits of Online Business Registration in 2025
1.1. Definition of Online Business Registration
Online business registration in 2025 (also known as online company formation 2025) refers to the legal procedure that allows individuals and organizations to submit business registration applications electronically via the National Business Registration Portal.
Under the Law on Enterprises 2020 (as amended in 2025) and Decree No. 168/2025/NĐ-CP, electronic applications authenticated with a digital signature or electronic identification account have the same legal validity as paper-based applications.
1.2. Key Benefits of Online Company Formation in 2025
Registering a company online offers multiple advantages for entrepreneurs and investors, including:
– Time and cost savings: No need for multiple in-person visits; registration fees are reduced from July 1, 2025.
– Faster and more transparent procedures: Applicants can track processing status and receive results directly through the online system.
– Minimized errors and lost documents: All records are securely stored in digital form, easily accessible when needed.
– Alignment with Vietnam’s digital transformation strategy: Helps businesses integrate quickly into a modern, transparent, and sustainable business environment.
2. Conditions for Online Company Registration in 2025
According to Articles 17 and 26 of the Law on Enterprises 2020 (Consolidated Document No. 67/VBHN-VPQH 2025) and Decree No. 168/2025/NĐ-CP, companies must satisfy the following conditions:
– Possess a valid digital signature or electronic identification account to authenticate online applications.
– The legal representative must not fall under the prohibited categories for establishing or managing enterprises (e.g., government officials, military officers, or individuals with unexpunged criminal records for economic offenses).
– The registered business lines must not fall within the list of prohibited sectors under Article 6 of the Law on Investment 2020.
– The charter capital must be appropriate to the chosen business structure and comply with minimum capital requirements for conditional business sectors (e.g., real estate, financial services).
If you are unsure about compliance requirements or wish to avoid the risk of application rejection, consulting a business lawyer will ensure your documents are valid and your company registration proceeds smoothly from the start.
3. Required Documents for Online Business Registration in 2025
According to Article 38 of Decree No. 168/2025/NĐ-CP, the required documents for online company registration depend on the type of business entity specified under the Law on Enterprises 2025 (Consolidated Document No. 67/VBHN-VPQH 2025).
The electronic application file (e-dossier) includes the following components:
| Type of Enterprise | Required Documents |
|---|---|
| Private Enterprise (Article 19 – Law on Enterprises 2020 as amended 2025) | • Application for enterprise registration (form attached to Decree 168/2025/NĐ-CP) • Copy of the legal identity document of the business owner |
| Partnership (Article 20) | • Application for enterprise registration • Company charter • List of partners; list of beneficial owners (if any) • Copy of identity documents of partners • Copy of the Investment Registration Certificate (if there is a foreign investor) |
| Limited Liability Company (LLC) (Article 21) | • Application for enterprise registration • Company charter • List of members; list of beneficial owners (if any) • Copies of legal documents: – For individual members and the legal representative – For organizational members: legal documents of the organization, letter of authorization for the representative, and the representative’s ID – For foreign organizational members: legalized copies of the organization’s legal documents • Investment Registration Certificate (if there is a foreign investor) • Power of attorney (if filing through a representative) |
| Joint Stock Company (JSC) (Article 22) | • Application for enterprise registration • Company charter • List of founding shareholders; list of foreign shareholders; list of beneficial owners (if any) • Copies of legal documents: – For individual founding shareholders, foreign investors, and the legal representative – For organizational shareholders: legal documents of the organization, authorization letter, and representative’s ID – For foreign organizational shareholders: legalized copies of the organization’s legal documents • Investment Registration Certificate (if there is a foreign investor) • Power of attorney (if submitted through another entity) |
A new provision under Decree 168/2025 allows individuals who declare their personal identification number to omit submitting identity document copies, as their information is verified through the national digital ID system.
All electronic documents must be clearly scanned, include signatures and seals (if any), and uploaded to the system in PDF format.
Preparing accurate and complete documents is critical. In practice, many disputes arise from administrative errors or missing documentation. Engaging a corporate legal service provider helps mitigate such risks right from the documentation stage.
4. Step-by-Step Process for Online Company Registration 2025
Under Article 39 of Decree 168/2025/NĐ-CP, the process of online company registration in 2025 includes five steps:
Step 1: Prepare the electronic dossier: Scan and organize all required documents in PDF format with appropriate file size and clarity.
Step 2: Log in to the system: Access the National Business Registration Portal and sign in using your digital signature or electronic identification account.
Step 3: Enter information and upload documents: Fill in company details such as business name, address, business lines, charter capital, and legal representative, then upload the scanned dossier.
Step 4: Digitally sign and submit the application: The application becomes valid only when authenticated with a digital signature or e-ID account. Registration and publication fees are paid online as prescribed.
Step 5: Receive the result: Within 3 to 5 working days, if the application is valid, the Business Registration Office issues the electronic Enterprise Registration Certificate (ERC). If not, the system will send a notification requesting modifications or additional information.
5. Latest Fees for Online Business Registration in 2025
Registering a company online in 2025 not only saves time but also significantly reduces costs compared to filing applications in person. According to Circular No. 64/2025/TT-BTC, the applicable fees are as follows:
– Enterprise registration fee: 25,000 VND per application (a 50% reduction from previous years).
– Fee for publishing enterprise information: 100,000 VND per application.
– Online submissions: may be exempt from the registration fee to encourage online filing.
Thus, online business registration in 2025 offers not only convenience but also clear financial benefits for both individuals and organizations. If you prefer a fully managed process, you can use LexConsult & Partners’ full-package company formation service, which provides end-to-end support from document preparation to post-registration procedures.
6. Common Mistakes in Online Company Registration and How to Avoid Them
In practice, many online company registration applications are rejected due to avoidable errors, such as:
– Blurred or incomplete scans — ensure all documents are clearly scanned, signed, and uploaded in proper PDF format.
– Incorrect business name or business line information — verify in advance on the National Business Registration Portal.
– Expired or invalid digital signature — renew or register a new one before submission.
– Failure to pay publication fees — complete online payment immediately upon submission.
To minimize mistakes, prepare a document checklist or engage a corporate lawyer for full legal support. If your application is repeatedly rejected or a dispute arises with a partner regarding company formation procedures, consulting an enterprise dispute lawyer can help protect your lawful rights and interests.
7. Legal Advice from LexConsult & Partners on Online Business Registration
Although online company registration in 2025 seems straightforward, it still carries potential legal risks that may lead to multiple rejections. LexConsult & Partners’ lawyers recommend:
– Selecting the right enterprise type (LLC, joint-stock company, private enterprise) from the outset to avoid later complications.
– Preparing documents strictly in line with Decree No. 168/2025/NĐ-CP and Circular No. 64/2025/TT-BTC, ensuring both formal and substantive compliance.
– Preparing a valid digital signature or electronic identification account before filing.
– Double-checking all details: company name, business lines, charter capital, and legal representative information.
– Completing all post-registration procedures such as seal engraving, opening a bank account, and e-tax registration.
LexConsult & Partners also provides comprehensive company formation services, ensuring legally compliant documentation and cost efficiency. Beyond incorporation, our corporate legal advisory service supports businesses throughout their operations — helping manage compliance, contracts, and disputes effectively.
8. Frequently Asked Questions (FAQ) – Online Company Registration 2025
Can I register my company online using a smartphone?
→ Yes. The National Business Registration Portal supports both desktop and mobile devices, provided you have internet access and a digital signature or electronic ID account.
What should I do if my online company registration application is rejected?
→ You will receive an error notice or request for additional documents through the system. Simply correct and resubmit your application — no additional fee applies if done within the prescribed timeframe.
What steps follow after receiving the Enterprise Registration Certificate (ERC)?
→ The company must engrave its seal, open a bank account, register for e-tax, and file initial tax declarations as required by law.
Is online company registration in 2025 applicable to foreign investors?
→ Yes, but foreign investors must also obtain an Investment Registration Certificate under the Law on Investment 2020, where applicable.
Online company registration in 2025 is an inevitable trend in Vietnam’s digital transformation journey — saving businesses time, cost, and ensuring transparency. However, incomplete or non-compliant applications may still be rejected multiple times, delaying business operations. To ensure smooth approval, consider partnering with LexConsult & Partners, where our legal experts handle every step — from compliance review to final certification — helping your enterprise start strong and grow with confidence.
To ensure a fast, accurate, and fully compliant online business registration process in 2025, let LexConsult & Partners accompany you — from document preparation and online submission to obtaining your Enterprise Registration Certificate.
📞 Hotline: 0938 657 775
📧 Email: info@lexconsult.com.vn
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